Commercial Freight Payment Integrity
Pay the Rate You Contracted.
Continuous audit of carrier invoices against the tender, the delivery record and the contracted rate — before the payment goes out, not after.
Problem Statement
The Bottleneck
Every freight invoice is a set of claims: that this lane was run, that this weight moved, that this detention accrued. Each claim is checkable against records the carrier already sent — but at volume nobody checks them, so invoices are settled on trust and the exceptions surface months later, if at all. The bind is that both mistakes cost you: short-paying an invoice you cannot substantiate damages the carrier relationship, and paying one you should have questioned simply loses the money. The work itself is not judgement. It is comparison, at a volume that defeats people. Federal shippers carry the same exposure with a statutory duty attached — under 31 U.S.C. 3726 and 41 CFR 102-118, each agency must run a transportation-bill audit programme, prepayment or post-payment, and GSA has delegated that function to the paying agency rather than performing it centrally.
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The Sortie Solution
How it works.
Ingestion
Sortie takes carrier invoices, shipment status records and load tenders — over EDI in the formats already flowing between you and your carriers, from a TMS export, or by upload. No new format for anyone to adopt.
Three-Way Match
Each invoice is resolved to its load, its original tender and its proof of delivery, and the governing rate is identified for that lane, class and weight break — including the fuel surcharge recalculated from the index the contract actually specifies. Index values are retained exactly as published, later revisions included, so a recalculation stands up when it is questioned months afterwards.
Discrepancy Feed
Rate variances, unsupported accessorials, detention billed beyond the recorded dwell, invoices dated before delivery, duplicates and carrier-initiated reweighs are flagged with the timestamp or contract term that produced the finding — awaiting your team's authorisation to short-pay or dispute.
What It Will Not Do
An invoice the engine cannot resolve to a tender, a delivery record or a governing rate is reported as unresolved. It is not estimated, scored or quietly rounded into a total. You get a number you can take to the carrier, and an explicit list of what could not be judged and why — because a finding you cannot defend in a dispute is worse than no finding at all.
In The Field
Example Use Case
A carrier bills four hours of detention. The shipment status record it sent days earlier timestamps arrival and departure ninety minutes apart. That comparison needs no judgment and no negotiation — it is two numbers from the same carrier — and at any real volume it is never performed by hand.
Outcome
Benefits
- Every finding cites the record that produced it — the timestamp, the tender line or the index value, not a score
- Invoices that cannot be substantiated are reported as unresolved, never estimated
- Fuel surcharges recalculated from the published index the contract names, retained as published so the result is reproducible later
- Audit only — we never take custody of your funds
- Your data is processed on a single-tenant server we control and is not sent to any third-party service
- Supports the transportation-bill audit federal agencies must perform under 31 U.S.C. 3726, prepayment or post-payment
Related Capabilities
Explore the Rest of the Architecture
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Direct Email: sales@glblpartners.com